Objective:
The objective of this application is to make it easy the transfer of files across a network within an organization’s intranet. It manages all the file transfers in a convenient manner.
Existing System:
In any organization file work is mandatory. But moving files manually from one department to another or from one branch to another is difficult. Often this involves more time and effort and security for the files is generally not guaranteed.
Proposed System:
The main aim of the proposed application is to provide flexibility in maintaining huge amounts of files. This system will help to keep track of each and every file. This web application is designed for automation of files dispatching among various departments in organizations. The application has the following benefits: Easy File Tracking, Restricted Access, Senior Management Control, and Web Access Manager.
Modules:
The system is proposed to have the following modules:
Administrator module, Clerk module, Superintendent module, Additional Secretary module, Deputy Secretary Module , Secretary Module , Ministry Module and Client module.
Administrator Module:
This module provides administrator related functionalities. Administrator can add, delete and view details of employees and can check the status of a file. Administrator can organize and synchronize all file transfers. Administrator can generate various reports like Employee Details, Processing files, Sanctioned files and Rejected files.
Clerk Module:-
Initially clerk will get the file from clients based on their specification, if needed he can have the rights of edit the file contents and file details, finally he dispatch file to superintendent department.
Superintendent Module:-
Superintendent having the rights of change the file contents and details, he can view the files getting from other departments and having the right of reject them otherwise dispatch to Additional Secretary department.
Additional Secretary Module:-
Additional Secretary having the rights of change the file contents and details, he can view the files getting from other departments and having the right of reject them otherwise dispatch to Deputy Secretary department.
Deputy Secretary Module:-
Deputy Secretary having the rights of change the file contents and details, he can view the files getting from other departments and having the right of reject them otherwise dispatch to Secretary department.
Secretary Module:-
Secretary having the rights of change the file contents and details, he can view the files getting from other departments and having the right of reject them otherwise dispatch to Ministry department.
Ministry Module:-
Ministry having the rights of change the file contents and details, he can view the files getting from other departments and having the right of reject them otherwise Sanctioned.
Client Module:
Client can check the exact status of the file and the department which is currently processing the file. It can be done by providing file id as input. If the file is rejected client can view the reason for the rejection.
Software Requirements:-
· Web Presentation : HTML, CSS
· Client – side Scripting : JavaScript
· Programming Language : Java
· Web based Technologies : Servlets, JSP
· Database Connectivity : JDBC
· Java Version : JDK1.5
· Backend Database : Oracle 9i
· Operating System : Windows XP/2000/2003, LINUX
· Web Server : Tomcat 5.5
· Browser : IE/Mozilla
Hardware Requirements (minimum):-
· Pentium processor : 233 MHZ
· RAM Capacity : 128MB
· Hard Disk : 20GB
· CD-ROM Drive
· Keyboard : 108 Standard
· Mouse : Optical
· Monitor : 15’’ Color Monitor
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